APPLICATION PROCEDURE FOR INTERNSHIP PROGRAM
For those who hope to study as an internship student in Engineering/Information Science and Technology at Hokkaido University (HU), please follow the procedures below and apply for the program.
For any inquiry regarding the application, please contact the Center for Engineering Education Development (CEED)* using the email address at the bottom of this page.
* International Affairs Office of Engineering does not deal with internship applications.
You must be a student who is enrolled in a regular course (undergraduate/graduate) at the partner universities of HU outside Japan. As for the 4th-year Bachelor student, you need to continue studying at Master’s level and your admission needs to have already been approved. Please note that we cannot accept students who already graduated or are not enrolled in a partner university.
FOR INTERNS FROM OUR PARTNER UNIVERSITIES:
Depending on the length of internship, 1 or 2 credits will be given to the interns who are currently the students at one of the partner universities of HU.
|Number of Credits
|one week or longer
|more than 2 weeks
*Please complete the following process at least 3-4 months before the internship starts. In case of delay, we may not be able to accept the internship.
1. Receive Informal Consent of Internship Acceptance from Prospective Supervisor:
You are required to look for the laboratories and contact your prospective supervisor at HU by email, and to get consent on your internship program. You MUST attach the following 4 documents.
A) CV（using this format）
B) Abstract(s) of academic paper
C) Academic transcript(s)
D) Scan of your passport (copy)
You are required to decide your internship period and research theme at HU (usually up to 3 months) consulting with your prospective supervisor.
2. Eligibility for Scholarship:
If you meet the academic requirements, CEED will give you a scholarship of 80,000 JPY/month. However, your internship must meet the following conditions.
A) The internship period must NOT be longer than 90 days.
B) You are NOT receiving any other scholarship in the amount of more than 80,000 JPY/month.
CEED will inform you whether or not you are eligible for the scholarship. After you have received the notification of your scholarship eligibility, you must choose whether or not to participate in the internship. Even if you do not qualify for the scholarship, you could still request to participate in the internship.
3. Prepare Documentation:
You are required to submit the following documents to CEED Office ideally 3-4 months prior to the beginning of your internship.
A) Internship Application Form
C) Certificate of Enrolment ※The certificate must be issued in English.
D) (For only those who wish to apply)Application for Dorm Accommodation
*All residents are required to pay 50,000 JPY as an initial security deposit. If there are no outstanding payments or repairs at the time of moving out, the full amount will be refunded. However, the payment will be made by overseas remittance after the date of moving out, so please be aware that a bank commission charge will be deducted from the deposit.
E) (For only students in EEA) Consent to Transfer and Process Personal Data
4. Obtain Japan Visa:
Japan visa necessity depends on the nationality, the type of passport, and the length of stay in Japan. You need to check its necessity on the following website, and consult with CEED about the necessary procedures: VISA / Residing in Japan on the Ministry of Foreign Affairs of Japan
Due to the requirement of approval of your Japan visa by the Ministry of Foreign Affairs of Japan, the submission of the above documents is not a guarantee of your internship at HU. Since it varies depending on each application, we cannot provide any information regarding the visa processing times.
5. Determine Arrival Schedule:
We must strictly manage your arrival and departure dates. You must consult with CEED in advance to determine your arrival and departure dates. And then, CEED will advise you to purchase your flight tickets for the specified dates. In principle, you are not allowed to change your arrival and departure flights.
1. Internship Student ID and Commuting Pass:
A laminated ID card will be issued with your photo and your postal address of accommodation in Sapporo. To purchase student-discounted commuting pass for Sapporo underground, you need to show the ID card.
Internship students are required to purchase travel insurance covering the full period from departure to return home. If staying in Japan for more than 90 days, you must obtain Japanese National Health Insurance in addition to this.
CEED Industry-Academia Collaborative Program
Faculty of Engineering, Hokkaido University
Tel ： +81-(0)11-706-7163
*Replace ◆ with an at sign.